Fees; was -: [JONAT] RE: FYI

[Jamie - JONAT]

Okay, on the fee thing ...

I put forward for a vote at this point the following fees:

$25.00    -    Single Sector
$55.00    -    Two of more Sectors

The monies are to be sent to the PO Box address on the web site and held in
a JONAT account.  They will be doled out to each Sector as required to cover
(reimburse) the cost of printing up the Sector "book", Tour trophies,
decals, etc., and/or any other expenses approved by the EC.  One thing to
keep in mind with this proposal is the word "reimbursed".  As this is a
voluntary organization, the repayment will have to come in a "as time
permits" (within reason of course).  Maybe a once a month "bill paying/check
writing" activity.

Perhaps we can do something like Mark suggested and find a supplier for
JONAT binders which the Tour info can be keep in while cruising the
Sector(s).  Or actually a plain white Binder with a couple of slip-in JONAT
color printed labels would work fine, right?  The dividers sound a bit
involved for this first Tour, unless someone wishes to take on that at their
own Sector level.

Additionally we are very close to having a grill badge to offer which can be
purchased for a percentage over cost to cover shipping.

Jamie

----- Original Message ----- 
From: "Bob" <engl@accesscomm.ca>
To: <jonat@autox.team.net>
Sent: Friday, December 05, 2003 6:34 AM
Subject: RE: [JONAT] RE: FYI


> Mark
>
> You have some really good comments..
>
> You are absolutely right in the three basic things we are putting
together,
> with specific events over and above this up to the SC's.
>
> I think the only thing I might disagree on is zero JONAT fee for one
Sector
> participation - but only because I think this will encourage single sector
> participants.  The key is keeping it low enough so it will not deter
anyone
> from participating.
>
> I'd be very interested to hear other's thoughts on this fee thread, as $
is
> what will complicate things as Mark says.
>
> The thing that I keep wondering about is insurance.  If we sell the route
> books independent of tour registration, then are we liable if someone gets
> in an accident, or lost "on the wrong side of the tracks" and gets into
> trouble, if they buy a book but do not register for the Tour and are
> therefore not covered by Tour insurance?  Perhaps this leads into a
separate
> thread on insurance (any experts in insurance or law out there?) -or- is
> there some way we can have a waiver signed and not have to worry about
> insurance?
>
> Bob
>
> -----Original Message-----
> From: jonat-admin@autox.team.net [mailto:jonat-admin@autox.team.net]On
> Behalf Of Mark Stephenson
> Sent: December 5, 2003 1:27 AM
> To: jonat@autox.team.net
> Subject: RE: [JONAT] RE: FYI
>
>
> Perhaps I had a misconception of JONAT from the beginning, but I thought
we
> were doing three things:
>
> 1. setting up a proposed route that JONATers could take if they chose,
> 2. suggesting lodging, perhaps arranging some special rates, and,
> 3. maybe, suggesting some eating spots along the way.
>
> People would be responsible for their own expenses, paying for things
> themselves. Operating under that assumption, the only thing I can think of
> that SCs would have to front money for would be Route Books. They would be
> on line, available for download. Since most of our communication with the
> world has been on-line, I expect that is how most of the participants will
> hear about us.
>
> Is anyone planning a route book longer that 20 pages? Most copy places in
> Arizona are 5¢/page. That would be a buck a book. I'm expecting 50
> participants. That would be $50 if no one downloaded the book from the
> website. For the people who don't download it, I'd set the charge at
$5.00.
> That would encourage them to download it, and if we have the checkboxes as
I
> suggested in my previous e-mail, we'd have a good idea of how many people
> will not have their own hard copy. So, if 40 people indicated that they
were
> planning to download and print out the route book, that would leave me 10
> that I needed to print. I'd print up another 5 just in case. My actual
> outlay would be $15, I'd sell 10 books I knew I'd sell for $50, and
perhaps
> a few more. If I needed extra copies, hotels always have a copier and will
> make copies for you for more than a copy shop, but that would have to be
> 25¢/page before I'd lose on the copying.
>
> The few bucks I'd make on the route book would defray a small part of my
> costs of scouting out the route.
>
> I'm not sure where the whole thing about renting a room for a get-together
> at each sector hand-off came from, and while it would be nice, we're not
> running the Copperstate 1000 or the California Mille. People pay $4000+
for
> those 4-day trips. All their accomodations are arranged for them --
> including vans to haul luggage. They attract about 60 cars. By comparison
we
> have a two-day trip in Arizona called the British Euro Auto Tour (BEAT).
> It's $50 which covers coffee and doughnuts and lunch Saturday and pays for
a
> sag-wagon to follow the route. There is a designated hotel Saturday night,
> with special room rates, but entrants make their own reservations, they
> choose their own restaurant for dinner Saturday and all meals Sunday. The
> last couple years they've averaged 160 cars.
>
> If people want to get fancy on their sector, I think it would be up to the
> SC to either front the money and be repaid by the participants, obtain
> sponsorships, or come up with some creative way to finance it.  In keeping
> with the philosophy expressed all along, attendance at a scheduled event
> dinner would be voluntary. Some people may prefer a quiet dinner on their
> own. So it isn't a sector fee, it's the participant paying for their
dinner.
> The Route 66 Fun Run is the last two days of the Arizona Sector, and
there's
> a charge for that. It's not much, but if you are going to join us, we'd
> certainly expect that you pay the Fun Run fee to support preservation of
> Route 66. The roads are public, so there's no reason why you would have
to,
> but ethically, it's the right thing to do. I'm not going to pay for a
block
> of people for the Fun Run and expect to be reimbursed when they show up,
> that's going to be up to the participant.
>
> We can charge a JONAT fee if we decide it's necessary, but I really think
we
> should provide some nice mementos that people will want to buy. The most
> obvious one, IMO, would be a binder, especially one that would fold back
> flat, for the navigators. Supplied with it should be tabbed dividers for
> each sector. People may only take one or two sectors, but if they really
> enjoy them, some will probably download and print out the entire route.
> Keyrings would also be nice. The fobs can be engraved or imprinted. They
> make them with an imprintable tire pressure gauge. I think there would be
> some national parts suppliers (the usual suspects) who would love to have
> their company on one side and the JONAT logo on the other. We could date
> them, to make them specific mementos for each year, or leave them generic.
> We could use the route-book dividers as full-page ads for vendors who want
> their name in front of JONATers for years to come. We could get route-book
> printing paid for by reserving a small bit of ad space at the bottom of
each
> page. In short, we could get sponsors to pay for all of the memorabilia.
> Anything we sell could be used for more lavish plans in two years. If we
> have lots left over, we could donate a portion to charity, but I'd keep a
> chunk for seed money for 2006.
>
> The advantage of a JONAT fee? You lock people in. You can set a deadline
> after which we keep some or all of their entry fee. The problem is that it
> has to be small. In the case of the Arizona Sector, I suspect that half of
> our participants will drive up from Phoenix and meet us in Williams Friday
> night, then return to Phoenix from Lake Havasu Sunday Morning. They will
> have the Rt. 66 Fun Run fee, so I don't know how excited they would be
about
> paying a JONAT fee, especially since 90% of their part of the run will be
> organized by the Fun Run folks. I'd rather have them participating with
the
> rest of the local club and forego the JONAT fee rather than have them
> deterred by a second cost for half a sector.
>
> See what I'm getting at? Fees complicate things. Based on the realities of
> our sector, if we're going to have a JONAT fee, I think that fee should be
> requested from anyone doing two or more sectors. For the people only doing
> one, it's more of a club function (at least it is in my case).
>
> Mark Stephenson, Sector Coordinator - Arizona
> Jaguar Owners North American Tour (www.jonat.org)
> April 15 - July 4, 2004
>
> > -----Original Message-----
> > From: jonat-admin@autox.team.net
> > [mailto:jonat-admin@autox.team.net] On Behalf Of Bob
> > Sent: Thursday, December 04, 2003 6:44 PM
> > To: jonat@autox.team.net
> > Subject: Re: [JONAT] RE: FYI
> >
> > Gregory
> >
> > If you are having a dinner in these centres, and you do not
> > have a sponsor,
> > then the participants will have to pay (am I following you
> > correctly?).
> > Then, you will need to collect money from participants, and
> > hence a Sector
> > fee and back to where we started.  Or collecting money at the
> > door - still a
> > form of sector fee but more of a user-pay type approach but
> > tougheer to
> > predict numbers.
> >
> > I'm suspecting (or hoping?) that 25-30 people might be a
> > light for your
> > area, but it all depends upon how much PR you do locally, and how much
> > national and international press we can get.  It's a good
> > place to start
> > though.
> >
> > Bob
>
>
>
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