[JONAT] Handbook & Misc Handoff

[Jamie - JONAT]

Just transferring this thread to the JONAT Forum

Jamie

----- Original Message -----
Ron wrote:
I like the idea of selling the complete route book and 2 car decals, for
door
mounting.
The decals create an Affinity group as you drive.
ron R LA
-----Original Message-----
Mark Stephenson wrote:
> I'm kind of ambivalent about fees. On one hand, I can see having them to
> offset costs. On the other, members of our club have put together runs
using
> maps and the Internet and it didn't cost us a dime. Consequently it didn't
> cost anything to take part. Having put together a 1000 mile 3-day event,
and
> putting everything on-line, as I suggested in an earlier post, I'm trying
to
> think of what costs we'll have. Website hosting?
> I think if there is any charge, it should be nominal, but if it's nominal,
> then the question becomes, will administering it be more hassle than it's
> worth? What if someone, only wants to do part of the route? A per mile
> charge? If the cost is not nominal, then we have the problem of people
> taking the route and not paying. They are public roads after all.
> IMHO, we need to think more in terms of having people pay for what they
use.
> Let's not charge for a sector, let's charge for the route book(s) -- take
> orders and have them ready for the people who order them. How do you make
> the route book an added value item? On-line, we'd have the barebones route
> direction. The route book would include stories of items of interest in
our
> sectors, articles of historical interest that give local flavor. If
someone
> wants to print the basic route from the web site, no charge.
> Here's another idea (Oh, no! I'm brainstorming): Let's have the SCs come
up
> with commemorative items for each leg of the route -- pins, hats, very
> regional things, like a cactus sculpture for Arizona, would get my vote --
> engraved with the tour, sector and year. Do we want a poster? Our logo is
> excellent and would look fantastic as part of a detailed 2x3 ft. map of
the
> tour. Back to the route book: the cover is the poster. We sell ads
> (sponsorships) and place (recognize) them in the program.
> I know this isn't the JCNA Challenge Championship, but there's no reason
we
> can't get some sponsors. Dennis Eynon raised $75,000 from sponsors for the
> CC here. That's why people who show up are getting about $400 worth of
> meals, gifts and goodies for $259, (and why, if you haven't made
> arrangements to be here, you'll be kicking yourself :-> --
> http://www.jcna.com/library/jcc03/index.html for all the details.)
> There's no reason why we couldn't get $10K to offset our costs, depending
on
> how many people we have. The sponsorships cover our initial costs. We sell
> the route book(s)/posters at our cost or for a little profit recouping the
> sponsorship money so we have something to start the next JONAT. We sell
the
> sector mementos for a little profit, which might be distributed to the SCs
> and their helpers to cover a miniscule portion of their hard work, or
> perhaps we cover the SCs, etc. We just have to work out the details,
things
> like books for each sector vs. a big book for the whole route. Hey, how
> about a binder to hold them all. (Sorry, brainstorming again.)
> I've done so much organizing for the CC that I have names, suppliers, etc.
> for people who can do all this stuff.
> Mark - AZ
> -----Original Message-----
> Jamie wrote:
> Sent: Tuesday, April 01, 2003 6:53 AM
> I find myself agreeing with most of what Fazal is saying on the fees.  As
> with anything though, I'm thinking there will be the occasional straggler
> who didn't pay for a certain Sector.  For these I suggest we bump the
> "central JONAT fee" by a small amount to help a Sector defray costs as
there
> may be some involved with setup coordination and Handbook generation.  Or
> this could be handled at the Sector level.
> Remember we aren't doing this to make money. (darn it!)  So my proposal is
> that any excess moneys collected during the Tour be donated to either a
> single charity or a handful we all agree on.  This charity idea has been a
> part of the initial concept from the beginning.  It like most everything
> else has not been firmed up yet due to priorities so far.  But it (they)
are
> coming.
> ----- Original Message -----
> Fazal wrote:
> Definitely. A check-in desk at every 'Sector HQ' would be a great help.
I'm
> assuming this would be the hotel/motel that the bulk of the people book
> into.
> The binder given at the start should contain the overall route, all SC
> contact numbers, etc. At each check-in desk, in each sector, should be
> another 'glad bag' with the standardized route info plus any sponsorship
> stuff <grin> that we may be lucky to get.
> I sincerely feel that there should be a JONAT fee plus a fee/sector
> travelled. The more you travel, the more you pay. This would cover both
> JONAT admin costs as well as Sector fees. The SC can then be re-imbursed
for
> that sectors expenses. You will have to do some estimates of costs and
work
> out the fees.
> [THOUGHT: we will need a classy looking, weather proof sticker for the
> windscreen to identify JONAT cars. Preferably one tat can be seen &
> identified from a small distance away. The stickers should be serial
> numbered and the list distributed to SC's so that we can ensure that
people
> have paid for the sectors travelled.]
> ----- Original Message -----
> Mike O'Brien wrote:
> I would like to offer my view on the sector briefings.
> First where and when.  While some folks may caravan this route there will
be
> many who will take their own time. My view is to set up a place at the
> entrance to the recommended hotel where each participant can stop on their
> way into the hotel and get what they need for the next sector. If there is
a
> gathering it will be less encumbered by not having to stop what should be
> casual enterainment to brief folks on administration.
> Second- what: A binder with 10 pages per sector will have 350 pages plus
> local maps for those going around the whole route. People will likely be
> tired and not too appreciative of having to read a pile of bumpf on
arrival.
> Keep this simple. a one page map with instructions per leg  plus a
> recommendation for dinner at the next stop and lunch along the way and
> places of interest. Print on both sides of the paper-maximum  2 pages per
> leg. Make sure that the person manning the "booth" at the hotel is
> knowledgeable about everything that is being given to participants.
> Third: Cost. It won't be difficult to produce a few pages for each of say
50
> cars but if you get into giving away maps ($3.00 each) this could become a
> burden and will not be covered by the route entry fee. Are we considering
an
> extra charge per sector? Fundraising may be possible but may not work
> everywhere.
> Conclusion: Simple, flexible friendly.
> Jamie wrote:
> Perhaps these "hand-offs" can be held at the end of the 'last day' in a
> "previous" Sector, like either during a dinner get together for some of us
> and/or available at the 'main' hotel/motel we may choose for a gathering
> place for the evening before we enter a new Sector the next day.
> Gregory is correct in thinking it won't be near as fun if we are too
rigid,
> but I'd like to think we will pull our numbers together often along the
> route and show a high visibility to the public, thus making a statement
> about Jaguars that goes beyond "gee look at that car".  I like to see us
> make an impact on the "local" public.  Maybe we might even make the local
> news hour as we pass through a Sector.  Again the perfect opportunity is
at
> least everyother day as we come to rest for the evening at a specific
stop.
> Then the next morning there should be an "official starting time, again to
> show a multitude of Jaguars starting off at once.
> Hey, this is just a kind of wish list, I don't want to get too regimented
> either.  So I'm just throwing things out on the table for discussion here.
> ----- Original Message -----
> Bob wrote:
> Sent: Monday, March 31, 2003 3:06 PM
> Gregory ... you've made several good points, and ones I'd like all the
> SC's perhaps to comment on.  In fact, I did envision a hand-off point as a
> gathering to start the next Sector, which is why I liked end-of-day rather
> than mid-day hand-off-points.  And rather than "sitting by the side of the
> road for a day" type of approach, I saw a gathering at a certain place at
> a certain time, with perhaps a fifteen minute or half hour orientation.
> I'm also thinking of handing over more than the route maps.  A good list
> of places to eat, stay, shop, get the car fixed, etc., free local goodies
> (i.e. pens that don't work, coupons for stuff you don't need - you know,
the
> usual!).  Emergency phone numbers too.  Some good overall City and
> State/Province maps would be good too.  Not a book, but probably a good 10
> pages plus "stuff".
> Perhaps some of the others can chime in here and let us know what they
> have found has worked and what has not.  To a certain extent we're
breaking new
> ground here, but for the most part I think we can gain from others
> experiences.
> As you say, "less work = more fun".
> |-----Original Message-----
> |Gregory wrote:
> |Do you mean that the SC have to sit at the side of the road for
> |hours on end waiting for every individual to come by so that maps
> |can be handed over?
> |I doubt that many of us have the time or patience for that (I definitely
do
> |not). Registrants should be given maps ahead of time, or at some meeting
> |(say, a meeting point meal). This is not a rally, or at least I
> |don't see it that way. Suely adults can travel the route set out, in
company with
> |others if desired, not having to be at a "check point" at any given time.
If we
> |make this too regimented, the pleasure disappears.
> |If I know that the group is meeting at a certain restaurant on a certain
> |day, at a certain time, I will be there. But I don't want to be at
> |"hand-off" point X at a certain time. The concept of a "hand-off" point
> |surely does not mean that one shepherd hands the flock to another?
> |It shouldmean that the next sector falls within the planning
responsibility of
> |the next Section Coordinator.
> |Please, let's make this fun, not work.
> |Gregory