[JONAT] RE: FYI
Mark Stephenson
jonat@autox.team.net
Thu Dec 4 10:53:01 2003
If we keep this simple, what sector costs do we have? I can only think of
two.
1. The cost to drive the route and case the hotels, and
2. The cost to print up route books.
Regarding #1, I consider that a part of the fun of being an SC. If someone
wants to reimburse me, that's fine, but I'm not expecting it. If charging
people to cover the costs means fewer people on the trip, I would prefer to
not be reimbursed.
Regarding route books, on our registration form, we should have checkboxes
for the sectors the participants will be driving and a couple boxes for
route books. For example:
Route books
( ) I will download and print my own
( ) I will purchase route books at the beginning of each sector for $10.00
each
(...or whatever, making it the same for each sector for simplicity. but it
should be high enough to cover the cost of Xeroxing the largest route book
with about 50% tacked on so the SCs can afford to have a few extra copies
for the people who forget theirs.)
So, for #2, the SCs will be reimbursed directly by the participants and we
eliminate the hassle of divvying up funds.
What do we have for JONAT-wide costs?
I'm sure we can get additions to this by the folks at the top who are doing
yeoman's work, but at this point, the ones that are obvious to me would be
1. memorabilia items (covered by the participants)
2. binder with tabs for the route maps (covered by the participants)
3. web site stuff, especially if it has been costing anyone anything out of
pocket
4. Fazal's airfare (just kidding ;->)
Feel free to add to the list -- it is something we should enumerate. Then,
when we have something close to a total we need to determine if we have
enough to justify a JONAT fee and all the complications it will create. If
the amount is small, could it be more easily covered by some markup on
memorabilia items? (Let me know if we need anything like that. I have a
place I deal with here for some of our local and some JCNA items.)
I'm with the K.I.S.S. group. If we can negotiate a special rate with AAA/CAA
and offer it to the participants like we are with the lodging (i.e. call and
mention JONAT and you'll receive the special rate for the special time
period) or if they will offer coverage for free then I say, "Go for it."
Everything we consider should be viewed through the dual lenses of "will
this increase participation in JONAT" balanced with "how much more effort
will this be for the top brass and SCs." Free blanket coverage for everyone
or xAA coverage at a special rate arranged by the participant directly
through xAA might entice a handful of people to sign up who otherwise
wouldn't and it should not be a great burden to set up.
OTOH, I think we should avoid a JONAT-wide participation fee if at all
possible. It complicates administration. Sector fees will complicate things
even more. Generally, making people pay more won't increase turnout.
Mark Stephenson, Sector Coordinator - Arizona
Jaguar Owners North American Tour (www.jonat.org)
April 15 - July 4, 2004
Visit the Pub for route discussions
________________________________
From: jonat-admin@autox.team.net [mailto:jonat-admin@autox.team.net]
On Behalf Of Bob
Sent: Thursday, December 04, 2003 6:53 AM
To: jonat@autox.team.net
Subject: RE: [JONAT] RE: FYI
If I remember this thread correctly, were we not going to try to
offer CAA/AAA a sponsorship if they were to provide gratis breakdown
services(?)
Regarding fees, if we have a single registration fee (an idea which
I like by the way) rather than a Sector fee, then how do we divvy up the
fees for the Sectors to cover their costs: examples would be someone who
does 1 Sector vs. someone who does 7. Do I also get the impression that the
suggestion is that Sector events would be charged not as part of the Sector
fee, but on an entrance ticket to each event type basis? We might be able
to make this work but the question is how.
And yes, the JONAT fees should only cover the basic minimum in my
opinion so the costs can be kept down.
Bob England
-----Original Message-----
From: jonat-admin@autox.team.net
[mailto:jonat-admin@autox.team.net]On Behalf Of Mike O'Brien
Sent: December 3, 2003 9:09 PM
To: jonat@autox.team.net
Subject: Re: [JONAT] RE: FYI
It seems complicated to administer with two separate fees.Will the
sector fees be rationalized so that there is little if any variation?.
Someone who drives six or seven sectors or even all of them may run into
wildly varying costs depending on how complex the arrangements are for the
sector.
If the CAA/AAA offer a discounted short membership will it come from
the overall fee? What about those who already have CAA/AAA coverage-will
that mean two possible overall fees?
This is a nightmare. I suggest that if a participant has their head
screwed on and their car may suffer a dilemma it would be prudent that they
have their own coverage.
We should restrict charges to participants to those things that are
absolutely essential for the group and can only be arranged by the sectors
or national leadership:
Insurance to cover all our liability
Advertising(where it will gain us sponsors)
Printing of critical information for participants
and ???????
Mike
--
Mike O'Brien
Ottawa Sector Coordinator
Jaguar Owner's North America Tour (Jonat)
http://www.jonat.org
Bob wrote:
Mike
I think we will see a Tour registration fee, and a Sector
registration fee.
That is, a Tour registration fee to cover overall Tour
related costs
(insurance, perhaps grille badges, etc.) and a Sector
registration fee to
cover maps, events, and the like. No fees have been set yet
(as far as I
know).
Any other thoughts on this?
Bob
-----Original Message-----
From: jonat-admin@autox.team.net
[mailto:jonat-admin@autox.team.net]On
Behalf Of Mike O'Brien
Sent: December 3, 2003 6:24 PM
To: jonat@autox.team.net
Subject: Re: [JONAT] RE: FYI
I am prepared to approach CAA headquarters in Ottawa but I
am not up to
speed on registration. Are we talking about one fee for
the entire
tour, one fee for each sector or what? And if any of the
above apply
what amount has been set and to whom is it paid?
--
Mike O'Brien
Ottawa Sector Coordinator
Jaguar Owner's North America Tour (Jonat)
http://www.jonat.org
Bob wrote:
This would be a great idea ... we might offer a
small degree of free
advertising with this. Does anyone have any
contacts with AAA or CAA ?
Bob England
-----Original Message-----
From: jonat-admin@autox.team.net
[mailto:jonat-admin@autox.team.net]On
Behalf Of Robert MacLeay
Sent: November 29, 2003 10:40 PM
To: JONAT list
Subject: Re: [JONAT] RE: FYI
A thought about repairs:
It would be nice to be able to offer free AAA
emergency service with
paid registration, for the duration of the tour.
Anyone care to offer to negotiate with them (and
their Canadian
counterpart, CAA) on behalf of the group?
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