[JONAT] RE: FYI
Dr Gregory Andrachuk
jonat@autox.team.net
Thu Dec 4 18:14:01 2003
Bob:
I don't see how we can get sponsors to pay for a dinner for all the
participants; in our sectors we will have a dinner in Victoria and one in
Vancouver. Presumably you did not mean this? I am hoping that we can have a
welcome reception in each city sponsored perhaps by the dealers (they don't
know this yet!!!!). We have out hotel arrangements in both cities pretty
firm: we are counting on 25 rooms in Victoria and 30 in Vancouver (because
some Victoria people will be continuing on). Is this the sort of number we
are working with in other sectors?
Gregory
----- Original Message -----
From: "Bob" <engl@accesscomm.ca>
To: <jonat@autox.team.net>
Sent: Thursday, December 04, 2003 2:10 PM
Subject: RE: [JONAT] RE: FYI
: I think if ALL Sectors could agree to no fee for participants on a Sector
: basis, that would certainly simplify things. I would assume then that any
: planned events would be covered 100% by sponsorships arranged by the
Sectors
: themselves (?)
:
: If we can do the same JONAT-wide, so much the better. However, when you
add
: in things like insurance, someone will have to work pretty hard to work
this
: one through.
:
: On the other hand, charging $0 might not attract participants either. I
: have learned over the years that people generally place value on items
based
: on what the have had to pay for it ( in hours, dollars, or whatever). My
: own personal thought would be to have at least a JONAT wide fee kept to a
: minimum - any and all profits to charity.
:
: Bob England
: '69 E-Type & '72 XJ6
: Jaguar Owner's North American Tour (JONAT)
: Route Coordinator
: http://www.jonat.org
:
:
:
: -----Original Message-----
: From: jonat-admin@autox.team.net [mailto:jonat-admin@autox.team.net]On
: Behalf Of Mark Stephenson
: Sent: December 4, 2003 11:53 AM
: To: jonat@autox.team.net
: Subject: RE: [JONAT] RE: FYI
:
:
: If we keep this simple, what sector costs do we have? I can only think of
: two.
:
: 1. The cost to drive the route and case the hotels, and
: 2. The cost to print up route books.
:
: Regarding #1, I consider that a part of the fun of being an SC. If someone
: wants to reimburse me, that's fine, but I'm not expecting it. If charging
: people to cover the costs means fewer people on the trip, I would prefer
to
: not be reimbursed.
:
: Regarding route books, on our registration form, we should have checkboxes
: for the sectors the participants will be driving and a couple boxes for
: route books. For example:
:
: Route books
:
: ( ) I will download and print my own
: ( ) I will purchase route books at the beginning of each sector for $10.00
: each
:
: (...or whatever, making it the same for each sector for simplicity. but it
: should be high enough to cover the cost of Xeroxing the largest route book
: with about 50% tacked on so the SCs can afford to have a few extra copies
: for the people who forget theirs.)
:
: So, for #2, the SCs will be reimbursed directly by the participants and we
: eliminate the hassle of divvying up funds.
:
: What do we have for JONAT-wide costs?
:
: I'm sure we can get additions to this by the folks at the top who are
doing
: yeoman's work, but at this point, the ones that are obvious to me would be
:
: 1. memorabilia items (covered by the participants)
: 2. binder with tabs for the route maps (covered by the participants)
: 3. web site stuff, especially if it has been costing anyone anything out
of
: pocket
: 4. Fazal's airfare (just kidding ;->)
:
: Feel free to add to the list -- it is something we should enumerate. Then,
: when we have something close to a total we need to determine if we have
: enough to justify a JONAT fee and all the complications it will create. If
: the amount is small, could it be more easily covered by some markup on
: memorabilia items? (Let me know if we need anything like that. I have a
: place I deal with here for some of our local and some JCNA items.)
:
: I'm with the K.I.S.S. group. If we can negotiate a special rate with
AAA/CAA
: and offer it to the participants like we are with the lodging (i.e. call
and
: mention JONAT and you'll receive the special rate for the special time
: period) or if they will offer coverage for free then I say, "Go for it."
:
: Everything we consider should be viewed through the dual lenses of "will
: this increase participation in JONAT" balanced with "how much more effort
: will this be for the top brass and SCs." Free blanket coverage for
everyone
: or xAA coverage at a special rate arranged by the participant directly
: through xAA might entice a handful of people to sign up who otherwise
: wouldn't and it should not be a great burden to set up.
:
: OTOH, I think we should avoid a JONAT-wide participation fee if at all
: possible. It complicates administration. Sector fees will complicate
things
: even more. Generally, making people pay more won't increase turnout.
:
: Mark Stephenson, Sector Coordinator - Arizona
: Jaguar Owners North American Tour (www.jonat.org)
: April 15 - July 4, 2004
: Visit the Pub for route discussions
:
: ________________________________
:
: From: jonat-admin@autox.team.net [mailto:jonat-admin@autox.team.net]
: On Behalf Of Bob
: Sent: Thursday, December 04, 2003 6:53 AM
: To: jonat@autox.team.net
: Subject: RE: [JONAT] RE: FYI
:
:
: If I remember this thread correctly, were we not going to try to
: offer CAA/AAA a sponsorship if they were to provide gratis breakdown
: services(?)
:
: Regarding fees, if we have a single registration fee (an idea which
: I like by the way) rather than a Sector fee, then how do we divvy up the
: fees for the Sectors to cover their costs: examples would be someone who
: does 1 Sector vs. someone who does 7. Do I also get the impression that
the
: suggestion is that Sector events would be charged not as part of the
Sector
: fee, but on an entrance ticket to each event type basis? We might be able
: to make this work but the question is how.
:
: And yes, the JONAT fees should only cover the basic minimum in my
: opinion so the costs can be kept down.
:
:
: Bob England
:
:
:
: -----Original Message-----
: From: jonat-admin@autox.team.net
: [mailto:jonat-admin@autox.team.net]On Behalf Of Mike O'Brien
: Sent: December 3, 2003 9:09 PM
: To: jonat@autox.team.net
: Subject: Re: [JONAT] RE: FYI
:
:
: It seems complicated to administer with two separate fees.Will the
: sector fees be rationalized so that there is little if any variation?.
: Someone who drives six or seven sectors or even all of them may run into
: wildly varying costs depending on how complex the arrangements are for the
: sector.
:
: If the CAA/AAA offer a discounted short membership will it come from
: the overall fee? What about those who already have CAA/AAA coverage-will
: that mean two possible overall fees?
:
: This is a nightmare. I suggest that if a participant has their head
: screwed on and their car may suffer a dilemma it would be prudent that
they
: have their own coverage.
:
: We should restrict charges to participants to those things that are
: absolutely essential for the group and can only be arranged by the sectors
: or national leadership:
:
: Insurance to cover all our liability
: Advertising(where it will gain us sponsors)
: Printing of critical information for participants
: and ???????
:
: Mike
:
: --
: Mike O'Brien
: Ottawa Sector Coordinator
: Jaguar Owner's North America Tour (Jonat)
: http://www.jonat.org
:
: Bob wrote:
:
:
: Mike
:
: I think we will see a Tour registration fee, and a Sector
: registration fee.
: That is, a Tour registration fee to cover overall Tour
: related costs
: (insurance, perhaps grille badges, etc.) and a Sector
: registration fee to
: cover maps, events, and the like. No fees have been set yet
: (as far as I
: know).
:
: Any other thoughts on this?
:
: Bob
:
:
:
: -----Original Message-----
: From: jonat-admin@autox.team.net
: [mailto:jonat-admin@autox.team.net]On
: Behalf Of Mike O'Brien
: Sent: December 3, 2003 6:24 PM
: To: jonat@autox.team.net
: Subject: Re: [JONAT] RE: FYI
:
:
: I am prepared to approach CAA headquarters in Ottawa but I
: am not up to
: speed on registration. Are we talking about one fee for
: the entire
: tour, one fee for each sector or what? And if any of the
: above apply
: what amount has been set and to whom is it paid?
:
: --
: Mike O'Brien
: Ottawa Sector Coordinator
: Jaguar Owner's North America Tour (Jonat)
: http://www.jonat.org
:
:
: Bob wrote:
:
:
:
: This would be a great idea ... we might offer a
: small degree of free
: advertising with this. Does anyone have any
: contacts with AAA or CAA ?
:
: Bob England
:
: -----Original Message-----
: From: jonat-admin@autox.team.net
: [mailto:jonat-admin@autox.team.net]On
: Behalf Of Robert MacLeay
: Sent: November 29, 2003 10:40 PM
: To: JONAT list
: Subject: Re: [JONAT] RE: FYI
:
: A thought about repairs:
:
: It would be nice to be able to offer free AAA
: emergency service with
: paid registration, for the duration of the tour.
:
: Anyone care to offer to negotiate with them (and
: their Canadian
: counterpart, CAA) on behalf of the group?
:
:
:
:
:
:
:
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