[JONAT] RE: April 29 2004 Group Rates/JONAT -- Page, AZ

[Mark Stephenson]

Here is what Dick Hile hammered out (based on some of my suggestions) with
our hotel in Page, AZ. I think similar terms should be worked out whenever
possible with the hotels in other areas. Then we can have one page that
lists the details with an asterisk (except where noted otherwise).

Of course the prices would be different, but here are what I would expect to
be the lodging reservation rules:

GENERAL LODGING INSTRUCTIONS (except where noted at individual stops)

1. Special rates are available for JONAT tourers.
2. You must contact the specific hotel, not a national reservation center.
(Usually the nationwide reservation folks are not aware of local group
specials.)
3. Mention JONAT when you make the reservation to get the special rate.
4. A reserved block of rooms will be held until 30 days prior to our
scheduled arrival at which time they are released for reservations by
anyone. The special rate may still be available, but a room may not.
5. Additional rooms beyond the reserved block may be available at the
special rate but price and availability are not guaranteed.

Then I think for each overnight, we should list the number of rooms and the
special rate. In this case, it would be "25 @ $57.20."

What do you think of some of Dick's other ideas?

Mark Stephenson, Sector Coordinator - Arizona
Jaguar Owners North American Tour (www.jonat.org)
April 15 - July 4, 2004
Visit the Pub for route discussions 


> -----Original Message-----
> From: Dick Hile [mailto:dhile@enterprise-lakepowell.com] 
> Sent: Wednesday, November 12, 2003 1:40 PM
> To: Mark Stephenson
> Cc: Kathy
> Subject: April 29 2004 Group Rates/JONAT
> 
> 
> Mark,
> 
> We're all set for Holiday Inn Express at $57.20 (plus tax). 
> Participants
> must make their reservations no later than 30 days prior. I 
> would make the
> deadline March 26th just to be safe.
> 
> More questions: do you know if the participants will be 
> willing to have
> their cars displayed? Will we all be traveling in convoy so as to have
> everyone arrive/leave at once? Would you think any sort of 
> group activity
> might be attractive or would everyone probably just want to 
> crash in their
> rooms? I'm kicking around the idea of some sort of civic 
> recognition for
> JONAT, a Chamber of Commerce Mixer, maybe a  catered affair 
> to coincide with
> displaying the cars.. Just fishing around for ideas here.... 
> I'll probably
> tackle security next, shouldn't be a problem.
> 
> Dick
> 
> -----Original Message-----
> From: Dick Hile [mailto:dhile@enterprise-lakepowell.com]
> Sent: Wednesday, November 12, 2003 12:12 PM
> To: hie@cableone.net
> Subject: RE: April 29 2004 Group Rates
> 
> 
> Thank you and we'll stay in touch.
> 
> Dick
> 
> -----Original Message-----
> From: Holiday Inn Express Page - Margo Decker 
> [mailto:hie@cableone.net]
> Sent: Wednesday, November 12, 2003 11:17 AM
> To: Dick Hile
> Subject: RE: April 29 2004 Group Rates
> 
> 
> Dick,  That sounds fine.  We'll be looking forward to seeing all the
> wonderful cars!
> 
> Margo
> 
> -----Original Message-----
> From: Dick Hile [mailto:dhile@enterprise-lakepowell.com]
> Sent: Wednesday, November 12, 2003 12:44 PM
> To: hie@cableone.net
> Subject: RE: April 29 2004 Group Rates
> 
> 
> Margo,
> 
> Thanks for the prompt reply and JONAT has indicated that they 
> would like to
> take advantage of your offer. As I mentioned at the desk 
> though, the Tour
> will not make the reservations in a block as the individual 
> participants are
> responsible for their own accommodations.  We will recommend 
> that they stay
> with you, and in truth, I won't really be giving them a 
> choice as I won't
> recommend another hotel. At this point, some five months early, it's
> impossible to state an exact number of participants as they 
> will be from all
> over the country and some are from outside the United States. 
> There will be
> participants joining in and dropping out of the tour all over 
> North America.
> However, since the Colorado to Grand Canyon leg will 
> certainly be a popular
> one, from what JONAT can see, 25 seems to be a reasonable 
> number. JONAT is
> asking that you earmark that number of rooms until 30 days 
> prior to their
> arrival and the participants will be advised that they must make firm
> reservations with you by then.  If they have not or if the 
> number turns out
> to less than 25 (and we'll try to keep you up to speed on 
> that if at all
> possible) then the unused rooms can go back on the market. Is that
> reasonable to you?
> 
> Dick
> 
> -----Original Message-----
> From: Holiday Inn Express Page - Margo Decker 
> [mailto:hie@cableone.net]
> Sent: Tuesday, November 11, 2003 
> 4:14 PM
> To: dhile@enterprise-lakepowell.com
> Subject: April 29 2004 Group Rates
> 
> 
> Mr. Hile, it was a pleasure talking with you the other day,  
> I have attached
> a letter regarding the rooms requested.
> 
> Thank You,  Margo
> 
> 
> 
> 
> 
> 
>